Minutes of WCSFA General Meeting held Sept 10, 2000. BACK TO MENU
Executive Present: President R. Graeme Cameron, Vice-President Palle Hoffstein, Secretary Alyx J. shaw, Treasurer Doug Finnerty, Member At Large Garth Spencer.
7 other Members Present (2 arriving late), plus 1 non-member. 12 voting members in all present.
Meeting began 1:00 pm at the New Westminster Public Library.
Minor club business attended to, mail passed to Treasurer, etc. R. Graeme pointed out there is a registered society called BCSFA, the B.C. Salmon Farmers Association, registered since 1984. Hence impossible to register our BCSFA as such.
Clint Budd asked to present a motion re the restructuring of WCSFA. Reference made to small turnout. Clint stated every effort made to inform membership via phone and email. Turnout actually the largest in quite some time. Clint wished to know if this was a legitimate monthly general meeting. R. Graeme stated it was. Clint stated that being the case he therefore had the right to make a motion. If not acceptable to those not present, could be ratified or rejected at the next meeting, the annual general. Agreed.
General discussion ensued on various points of proposed motion. Here are some of the points of discussion paraphrased and condensed:
1) - That WCSFA be renamed the VCon Society and exist solely for the purpose "to promote, recruit for, aid in organizing and oversee the V-Con Science Fiction Convention."
2) - That the club aspect of WCSFA be separated to begin life anew as BCSFA (The B.C. Science Fiction Association), a social club devoted to promoting and celebrating SF&F. In other words, all current members of WCSFA now become current members of the newly reborn BCSFA.
3) - That the starting membership of the VCon Society consist of all current members of BCSFA and all current members of the S'Harien Club.
4) That any profit from a VCON goes to the VCon Society, partly to cover expenses of the Society (expected to be minimal) but mainly to provide set-up funds for the next VCON, with the exception of:
5) That BCSFA, the legal owner of the "VCON" trademark, lease the trademark to the VCon Society on an annual basis for a percentage of the VCON profits (if any), a percentage yet to be negotiated.
6) That the current executive of WCSFA becomes the temporary executive of BCSFA till BCSFA elections are held at the next club annual general meeting in October.
7) That a list of agreed volunteers become the temporary executive of the VCon Society till the first annual general meeting and elections of the VCon Society are held in October on a date subsequent to the BCSFA meeting (if this motion has been ratified at the latter meeting).
8) That BCSFA retain the current WCSFA bank account and The VCon Society obtain the VCON account and the WCSFA VISA account (after financial records and matters have been resolved to mutual satisfaction).
At the end of the discussion Clint moved "that we adopt the policies and procedures re the creation of the VCon Society and BCSFA as presented." Seconded by Garth Spencer. Vote taken: 9 yes, 1 abstention. Passed. (2 members not yet present)
It being noted that the actual trademark being "VCON", David Hale moved that for purposes of keeping the society clearly a separate entity from VCON itself, the previous motion be amended to read "V-Con Society". Seconded by Andrew Brechin. Vote taken. Passed unanimously.
Date then set for the upcoming meeting:
October 21st, Saturday, BCSFA Annual General Meeting at home of R. Graeme Cameron & Alyx J. Shaw, 86 Warrick Street, Coquitlam beginning at 6:00 pm. Purpose: To discuss, reject or ratify Clint's motion. Then to hold elections for BCSFA (or WCSFA, depending on outcome of ratification vote).
Meeting closed: 3:00 pm.
Minutes of first meeting of the V-Con Society Sept 10/00
at New Westminster public library. 13 members present, including temporary President Clint Budd.
Meeting began: 3:01 pm.
David Hale moved that we accept the Executive as volunteered. Alyx J. Shaw seconded. Vote taken. 12 yes, 1 abstention.
Palle Hoffstein moved that we add the membership of VCON 25 and the current prepaid membership of VCON 26 to the starting membership of the V-Con Society. Doug Finnerty seconded. Vote taken. Passed unanimously.
Andrew Brechin moved that the V-Con Society name the BCSFA gavel. Jeff Hartt seconded. Vote taken. 9 yes. 2 opposed. 2 abstentions. Passed.
Jacqueline Passey moved that we vote on a series of proposed names for the BCSFA gavel. Jeff Hartt seconded. Vote taken. Results: "Thumper' = 0, "Meat Tenderizer" = 1, "Bam Bam" = 0, "Stormbringer" = 2, "Reaper of Souls" = 8, plus 2 abstentions. "Reaper of Souls" passed. (Note: BCSFA does not possess a name for its gavel.)
Doug Finnerty moved that the V-Con Society create its own gavel, to feature double-headed Elrons and be known as "The Hammer of Elron." Seconded by Alyx J. Shaw. Vote taken. Passed Unanimously.
Date then set for next meeting:
October 29th, Sunday, V-Con Society Annual General Meeting. Location & time TBA. Purpose: election of Executive (depending on outcome of ratification vote at BCSFA meeting).
Meeting ended 3:50 pm.